【國際譯文】使用環安衛軟體的五大理由

原文刊載於：Dakota Soft（Robert Kimball）
圖片來源：Dakota Soft
編輯翻譯：威煦軟體

環安衛軟體對於公司到底是否必要？
有些環安人內心的疑惑，不是用電子表格就好了嗎？

我們使用科技來減少風險、增加效率、促進合作，以下五個理由告訴你，環安衛軟體究竟是如何使工作事半功倍！

1. 提升合規保證
監管合規是環安衛裡很重要的一環，而在規劃與驗證上，必須即時了解監管變化，軟體工具可以幫助你在追蹤進度上節省時間，並為決策者提供建議，以及檢查各項計畫間的進度差距。

2. 提升對各項進度的掌握
最新的合規計畫能打下良好的基礎，但管理該計畫就需要去確保他的矯正與預防是否即時達成，而軟體能夠迅速地為你建立檔案與提供可見的計畫狀態和其他環安衛所需要的KPIs。

3. 提升公司內的合作與溝通
從緊急應變處理到變革管理，一個環安衛資料庫可以使所需資料一目了然，並且促進公司內部資訊流通。再說當上個世代即將退休，為了避免斷層，建立一個「環安衛制度」資料庫就顯得非常重要。

4. 確定風險的優先級別與分配資源

環安衛部門經常被要求以較少的資源達到更好的表現，全面了解合規義務與操作上的風險因素對於充分利用稀少資源是很重要的，一旦確定並主動地降低風險，便可以減少違規次數、罰款金額，也有很大的機率減少意外與事故發生。

5. 標準化地收集數據，用以簡化分析和報告

環安衛報告最重視的就是時間，任何一位使用電子表格來蒐集與分析資料的人都知道統整報告的痛苦，特別是當資料橫跨多個國家與地區的時候。軟體可以將資料統一規格化，並且簡化所有如當地證明許可與企業永續經營的報告。

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﹝原文對照﹞

5 Reasons you should use EHS Software

Earlier this year, I attended the NAEM’s EHS & Sustainability Data Management Conference. If you’re not familiar, this event connects those in the market for EHS&S software with the top vendors and includes user-driven presentations of the various software solutions. For EHS&S software companies like Dakota Software, this event is a great opportunity to meet with prospective clients. To be completely candid though, it is also a great opportunity to see what our competitors are up to.

As such, I was surprised when, during a competitor-sponsored session, the speaker opened with the statement “You don’t need software,” citing instead the importance of well-defined processes, company culture, communications, and training. While these topics are certainly important, the declaration that you don't need software, coming from an EHS software provider, obviously got the attention of the room. Was it altruistic? Possibly. Disingenuous? Probably. Accurate? Well… technically.

Technically, your car doesn’t need anti-lock brakes. Technically, your house doesn’t need a programmable thermostat. Technically, you don’t need a Facebook account to stay in touch with friends and family.

Much like these examples from our personal lives, organizations use technology to mitigate risk, increase efficiency, and foster collaboration. From ERP to SCM, from CRM to SRM, commercial software products are now an integral part of our business processes. To suggest that the high-risk world of Environmental, Health, and Safety not leverage technology is like asking a Millennial to call a cab (First, they’ll ask “Don’t you mean an Uber?” Then they’ll ask “Are cabs still a thing?”).

If you have an EHS department it’s likely your organization has risk factors that justify an investment in EHS software. So, while you technically don’t need software, here are five reasons you should have software:

Software can improve compliance assurance – Regulatory compliance is the primary indicator of EHS performance and staying up-to-date with regulatory changes is essential for planning and verification. Software tools can help save time on regulatory tracking, provide guidance to decision makers, and identify gaps in compliance programs.

Software can improve accountability and visibility – An up-to-date compliance plan creates a good foundation, but management needs to ensure that corrective and preventative actions are being completed on time. Software tools can prompt action in the field and provide management with visibility into overall compliance status and other EHS-related KPIs.

Software can improve collaboration and communication – From Incident Management to Management of Change, an EHS database can improve visibility at the site level and help share information across the entire organization. As Baby Boomers enter retirement, a central repository for ‘institutional EHS knowledge’ is more important than ever.

Software can help prioritize risk and allocate resources – EHS departments are constantly asked to do more with less. A thorough understanding of compliance obligations and operational risk factors is essential for making the most of strained resources. Once identified, proactively addressing risks can reduce violations, fines, and the likelihood of incidents and accidents.

Software standardizes data collection for simplified analysis and reporting – EHS reporting is time consuming. Anyone who has used spreadsheets to collect and analyze data knows the pains of cobbling together reports, especially if facilities are in multiple locations and countries. Software can normalize data for ‘apples to apples’ comparisons and streamline reporting of everything from local permits to corporate sustainability reports.

Many organizations have come to the realization that EHS software is a necessity. If you’ve recently had this epiphany, or if you’re just curious about what goes into an EHS software implementation, the NAEM has just released ‘Strategies for a Successful EHS&S Software Selection.’ This report defines the business drivers, provides tips on the selection processes, and shares insights from EHS business leaders on their experiences. As a sponsor of the report, Dakota Software is pleased to provide this complimentary copy.

獨家文章轉載請註明來源：威煦軟體
本篇文章內容僅供參考，文章及圖片來源：Dakota Soft

延伸閱讀→【國際譯文】 如何利用EHS管理軟體創造卓越守規績效？
【國際譯文】5種符合環安衛電子化管理的方法

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